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Instructor Bio & Availability

By default, only owners and admins can edit an instructor's bio or weekly availability -- an instructor has to ask the office to update their hours or their "About" text. Two toggles in Settings > Team > Instructor permissions let instructors do this themselves instead.

Turning It On​

  1. Go to Settings > Team.
  2. In the Instructor permissions panel, under What instructors can do, turn on either or both:
    • Edit their own bio -- adds a Bio section to the instructor's own Settings > User Profile.
    • Manage their own availability -- adds a new My Availability page to the instructor's own Settings.

Both are off by default, independent of each other, and save immediately -- there's no separate Save button for the toggles themselves. See Instructor Permissions for the rest of the panel.

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These toggles decide access for an instructor-only login. An owner or admin who also teaches already has permission to edit any instructor's bio and availability from the Instructors page, so Bio and My Availability are available to them in their own Settings regardless of these toggles.

Editing a Bio​

Once Edit their own bio is on, anyone with a teaching record at your school sees a Bio section on Settings > User Profile:

  1. Go to Settings > User Profile.
  2. Find the Bio section and write or edit the bio in the rich text editor.
  3. Click Save bio.
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A saved bio appears on your school's public store and booking pages as soon as it's saved -- there's no review or approval step. If you'd rather keep bios admin-only while still letting instructors manage their own hours, leave Edit their own bio off and turn on only Manage their own availability.

An admin can still open Teaching > Instructors, select the instructor, and edit their About field at any time -- turning this toggle on adds a second way to edit the same bio, it doesn't take editing away from admins. See The Instructor Detail Page.

Managing Weekly Availability​

Once Manage their own availability is on, anyone with a teaching record at your school gets a new My Availability item in their Settings sidebar, under Personal alongside User Profile and Calendar Sync:

  1. Go to Settings > My Availability.
  2. Under Weekly hours, add, edit, or remove Available and Break blocks for each day. This is the same editor and the same rules an admin uses on the instructor's detail page -- see Availability in Managing Instructors for how breaks, overlaps, and per-location availability work. Click Save hours when you're done.
  3. Under Lesson lengths, choose which durations families can book with this instructor, then click Save lesson lengths.
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Narrowing your available hours doesn't cancel or flag lessons that are already booked outside the new window -- those stay on the calendar as scheduled. It only changes what can be booked going forward.

Weekly availability is a standing pattern, not a specific day away. To request time off for a vacation or sick day, use the calendar instead -- see Instructor Time Off.

Who Sees This​

  • Bio appears on Settings > User Profile only for someone with an instructor record at the school they're signed into.
  • My Availability appears in Settings only for someone with an instructor record at the school they're signed into.

Both toggles are school-wide -- there's no way to grant this to one instructor and not another.

Best Practices​

  • Turn both on together if you want instructors fully self-sufficient about keeping their public bio and booking hours current, without going through the office.
  • Grant them independently if you're cautious about the public bio. A school that wants instructors keeping their hours current, without unreviewed text appearing on the storefront, can turn on just Manage their own availability.