Locations Overview
Locations in Conductly represent the physical spaces where your lessons, classes, and events happen. Managing your locations accurately helps with scheduling, helps you avoid double-booking, and gives your team a clear picture of where everything takes place.
How Locations Work
Conductly uses a two-level structure for locations:
Buildings
A building (or main location) represents a physical address or site. This could be your main studio, a community center, a church, a school, or any place where you hold lessons.
Examples:
- Main Studio - 123 Music Lane
- Riverside Community Center
- St. Mary's Church Hall
Rooms
A room is a specific space within a building. Rooms are where lessons and classes are actually scheduled.
Examples:
- Studio A
- Piano Room 1
- Large Rehearsal Hall
- Practice Room 3
When scheduling a lesson or class, you assign it to a room, not just a building. This is what allows Conductly to detect scheduling conflicts at the room level.
Why Locations Matter
Locations play an important role across several parts of Conductly:
| Feature | How Locations Are Used |
|---|---|
| Scheduling | When you create a lesson or class on the calendar, you assign it to a room. Conductly detects when two events would be booked in the same room at the same time. |
| Capacity tracking | Each room can have a capacity, which helps you know how many students can fit in a group class at a particular location. |
| Filtering | On the calendar and in reports, you can filter by location to see only the events at a specific building or room. |
How Conductly handles a room conflict depends on the Prevent double booking setting in Settings → Calendar. When it's on, Conductly blocks the conflicting booking. When it's off, Conductly warns you about the conflict but lets you schedule anyway.
Every location is one of two categories: a Building (top level) or a Room (child of a building). You choose the Category when creating a location — there are no other category types.
A Quick Example
Here's how a typical music school might set up their locations:
Main Studio (Building)
├── Studio A (Room, capacity: 1)
├── Studio B (Room, capacity: 1)
├── Group Room (Room, capacity: 12)
└── Recital Hall (Room, capacity: 50)
Riverside Community Center (Building)
├── Room 101 (Room, capacity: 8)
└── Room 102 (Room, capacity: 8)
With this setup, an instructor can schedule a private lesson in Studio A while another instructor teaches a group class in the Group Room — and with Prevent double booking turned on, Conductly will block anyone from accidentally booking Studio A for a second lesson at the same time.
Getting Started
To set up your locations, head over to Managing Locations for detailed instructions on adding buildings, creating rooms, and organizing everything with categories and capacity settings.
If you're just getting started with Conductly, set up your locations early. Having your rooms in the system before you start scheduling makes the whole process much smoother.