Managing Locations

This guide walks you through adding and managing the physical spaces where your music school operates, from creating buildings to adding rooms and tracking capacity.

Navigating to Locations

Click Locations in the main sidebar (under Teaching) to see all of your school's locations. By default, the Locations page shows your buildings and rooms in a list. Click the Card View button to switch to a visual layout of buildings and their rooms.

Adding a New Building

1. Go to Locations in the sidebar.
2. Click Add location.
3. In the drawer, select Building as the Category.
4. Fill in the location details:

Field	Description	Required
Name	A recognizable name for the location (e.g., "Main Studio")	Yes
Address	The street address of the location	No
City	City where the location is situated	No
State	State	No
Zip Code	Postal code	No
Description	Additional notes about the location (e.g., parking instructions, entry code)	No

5. Save the drawer to create the building.

info

There's no capacity field when creating a building. To set a building's capacity, open the building's detail page and use the Capacity picker there.

tip

Even if a field isn't required, filling in the address is helpful for instructors and families who need directions. The description field is a great place for practical details like "Enter through the side door" or "Free parking in the back lot."

Adding Rooms

Rooms are the specific spaces where lessons and classes are scheduled. Every building should have at least one room. There are two ways to create a room:

From the Locations page:

1. Click Add location.
2. Select Room as the Category.
3. Enter the room details:

Field	Description	Required
Name	The name of the room (e.g., "Studio A", "Practice Room 2")	Yes
Capacity	How many people the room can hold	No
Building	The building this room belongs to	No
Description	Notes about the room (e.g., "Has grand piano", "Drum kit available")	No

From Card View:

Switch to Card View and click Add Room on a building's card. This opens the same drawer with the category set to Room and the building preselected.

Repeat this for each room at the building. Rooms belong to their parent building — you cannot give a room its own street address.

info

Room capacity is informational — it helps you keep track of how many people each space can hold when deciding where to schedule a group class.

Card View

Click Card View on the Locations page to see a visual layout of your buildings and rooms. Each building card shows:

• The building name
• Its rooms, with their capacity information
• An Add Room button for creating a new room in that building

This view is especially useful for schools with multiple buildings, as you can see your entire physical footprint at once.

Editing Location Details

Editing is done inline on the location's detail page — there is no separate edit form or Save button:

1. Open the location by clicking it on the Locations page.
2. Click any field you want to change (name, description, address fields, and so on).
3. Make your change. It's saved as soon as you finish editing the field.

The detail page also lets you:

• Set the location's Capacity using the capacity picker.
• For a building: see and manage its linked Rooms.
• For a room: change which Building it belongs to, or set its Calendar Color (see Room Color below).
• Review the Insights section and the Happening Now, Upcoming Events, and Past Events tabs to see activity at that location.

note

If you rename a room, the change is reflected everywhere that room is referenced, including on existing calendar events.

Location Capacity

Capacity can be set at both the building level and the room level:

• Room capacity can be entered when creating the room, or changed later with the capacity picker on the room's detail page.
• Building capacity is set with the capacity picker on the building's detail page.

Both are informational — they help you understand how many people each space can hold.

info

The capacity bar you see when scheduling a class or event on the calendar is the event's own maximum participants, set on the event itself. It is not the room's capacity, and Conductly does not compare enrollment against room capacity.

Room Color

Each room (not building) can have its own Calendar Color:

1. Open the room's detail page.
2. Click Calendar Color in the properties panel and pick a swatch, or enter a custom hex value.
3. The color saves as soon as you pick it. Click the swatch again and clear it to remove the color.

info

A room's Calendar Color only shows up on the calendar when your school's Color events by setting (Settings > Calendar) is set to Location. Buildings don't have a calendar color -- only rooms can be booked on an event.

Searching and Sorting

Use the controls on the Locations page to:

• Search for a specific building or room by name
• Sort by Name, Created Date, Category, or Capacity

Deleting and Restoring Locations

Locations are deleted and restored from the Locations list page — the location detail page does not have a working delete action.

Deleting a Location

You can delete a building or a room in two ways:

From a row's context menu:

1. Right-click the location's row on the Locations page.
2. Select Delete.
3. Confirm the deletion.

Using the bulk menu:

1. Select one or more locations using the checkboxes.
2. Click the three-dot menu next to the "Locations" heading.
3. Select Delete location(s).
4. Confirm the deletion.

info

Deleting a building does not delete its rooms. The rooms remain in your locations list — you can move each one to another building by editing its Building property on the room's detail page, or delete the rooms separately.

Restoring a Deleted Location

If you accidentally delete a location, you can restore it:

1. On the Locations page, click the three-dot menu next to the "Locations" heading.
2. Select Restore location(s).
3. In the drawer that appears, find the location you want to restore and confirm.

Best Practices

• Create rooms before scheduling. Having your rooms set up first makes it much easier to schedule lessons and classes without conflicts.
• Be specific with room names. "Studio A" is better than "Room 1" — it helps everyone know exactly where to go.
• Set room capacities. Even approximate capacities help you make better scheduling decisions for group classes.
• Use descriptions for practical info. Include details like available equipment, access instructions, or anything an instructor or student needs to know.