Managing Locations

This guide walks you through adding and managing the physical spaces where your music school operates, from creating buildings to adding rooms and tracking capacity.

Navigating to Locations

Click Locations in the main sidebar (under Teaching) to see all of your school's locations. The Locations page shows your buildings and their rooms in a visual layout.

Adding a New Building

1. Go to Locations in the sidebar.
2. Click New Location.
3. Select Building as the type.
4. Fill in the location details:

Field	Description	Required
Name	A recognizable name for the location (e.g., "Main Studio")	Yes
Address	The street address of the location	No
City	City where the location is situated	No
State	State	No
Zip Code	Postal code	No
Country	Country	No
Description	Additional notes about the location (e.g., parking instructions, entry code)	No
Capacity	The overall capacity of the building, if applicable	No

5. Click Save.

tip

Even if a field isn't required, filling in the address is helpful for instructors and families who need directions. The description field is a great place for practical details like "Enter through the side door" or "Free parking in the back lot."

Adding Rooms Within a Building

Rooms are the specific spaces where lessons and classes are scheduled. Every building should have at least one room.

1. Open a building by clicking its name on the Locations page.
2. Click Add Room.
3. Enter the room details:

Field	Description	Required
Name	The name of the room (e.g., "Studio A", "Practice Room 2")	Yes
Capacity	How many people the room can hold	No
Description	Notes about the room (e.g., "Has grand piano", "Drum kit available")	No

4. Click Save.

Repeat this for each room at the building. Rooms inherit their address from the parent building — you cannot give a room a different address.

info

Room capacity is used to help you manage group class sizes. When a room has a capacity set, you can see at a glance whether a group class is approaching its limit.

Visual Layout View

The Locations page offers a visual card or grid view of your buildings and rooms. This gives you a quick, at-a-glance look at your school's spaces.

Each building card shows:

• The building name
• The number of rooms
• Room names and capacity information

This view is especially useful for schools with multiple buildings, as you can see your entire physical footprint at once.

Editing Location Details

Editing a Building

1. Open the building from the Locations page.
2. Click Edit (or the pencil icon).
3. Update any fields you need to change.
4. Click Save.

Editing a Room

1. Open the building that contains the room.
2. Find the room in the room list.
3. Click Edit on the room.
4. Update the room details.
5. Click Save.

note

If you rename a room, the change is reflected everywhere that room is referenced, including on existing calendar events.

Location Capacity Tracking

Capacity can be set at both the building level and the room level.

• Building capacity is informational — it helps you understand the overall size of a location.
• Room capacity is more practical — it's used when scheduling group classes to help you monitor how many students are assigned to a room.

When scheduling a class, you'll see the room's capacity alongside the current enrollment count. This helps prevent overbooking.

Searching and Sorting

Use the controls on the Locations page to:

• Search for a specific building or room by name
• Sort by name or date added

Deleting and Restoring Locations

Deleting a Building

1. Open the building.
2. Click the More Actions menu.
3. Select Delete.
4. Confirm the deletion.

warning

Deleting a building also removes all of its rooms. Any future events scheduled in those rooms will need to be reassigned to a different building. Past events are preserved in their historical records.

Deleting a Room

You can delete individual rooms without deleting the entire building:

1. Open the building that contains the room.
2. Find the room in the room list.
3. Click Delete on the room.
4. Confirm.

Restoring a Deleted Location

If you accidentally delete a location, you can restore it:

1. On the Locations page, use the filter to show deleted locations.
2. Find the location you want to restore.
3. Click Restore.

The location and its rooms will be restored to their previous state.

Best Practices

• Create rooms before scheduling. Having your rooms set up first makes it much easier to schedule lessons and classes without conflicts.
• Be specific with room names. "Studio A" is better than "Room 1" — it helps everyone know exactly where to go.
• Set room capacities. Even approximate capacities help you make better scheduling decisions for group classes.
• Use descriptions for practical info. Include details like available equipment, access instructions, or anything an instructor or student needs to know.