Instructors Overview
Instructors are the teachers at your music school. In Conductly, every teacher -- whether they give private piano lessons, lead a group guitar class, or run a summer music program -- is represented as an instructor.
What Can You Do with Instructors?
Conductly gives you a complete view of each instructor and their teaching activity:
- Profile management -- Store contact information, upload a profile photo, and write a bio for each instructor.
- Course assignments -- Assign instructors to the courses they teach. When you assign an instructor to a private lesson course, Conductly automatically creates the sessions needed.
- Calendar visualization -- Each instructor is assigned a unique color, so their lessons and classes are easy to spot on the calendar at a glance.
- Student tracking -- See which students each instructor is currently teaching, along with enrollment details.
- Financial overview -- View invoices and payments associated with an instructor's students, all from the instructor detail page.
- Notes and activity -- Keep internal notes on instructors and review a timeline of their activity in Conductly.
Instructor Statuses
Instructors can be in one of five statuses:
| Status | Meaning |
|---|---|
| Created | A placeholder record has been added but no invitation has been sent yet. The instructor cannot log in. |
| Invited | An invitation email has been sent but the instructor hasn't accepted yet. |
| Active | The instructor has accepted their invitation and is actively teaching. This is the normal working state. |
| Inactive | The instructor is temporarily not teaching but their account remains intact. Use this for short-term pauses like parental leave or sabbatical. They can be reactivated without re-sending an invitation. |
| Deactivated | The instructor has permanently left the school. Their account is preserved for historical records (past earnings, past lessons) but they cannot log in. |
Inactive vs Deactivated: Both statuses prevent the instructor from teaching, but Inactive implies they may return, while Deactivated implies they will not. Use Inactive for short-term pauses and Deactivated for permanent exits.
You can filter your instructor list by status to quickly find active teachers, or view instructors who haven't yet accepted their invitation.
How Instructors Connect to Other Features
Instructors are a central part of how Conductly organizes your school:
- Courses -- Instructors are assigned to courses. A single instructor can teach multiple courses, and a single course can have multiple instructors.
- Sessions -- Sessions are specific instances of a course (e.g., "Tuesday Piano with Ms. Garcia"). Each session is tied to an instructor.
- Calendar -- When sessions are scheduled, they appear on the calendar in the instructor's assigned color.
- Billing -- Invoices and payments flow through the student-session relationship, so you can track financial activity per instructor.
- Earnings & Payroll -- Instructor compensation is calculated based on payroll rules tied to sessions.
Next Steps
- Managing Instructors -- Learn how to add, edit, and organize your instructors.
- Assigning Courses to Instructors -- Connect instructors to the courses they teach.