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Managing Instructors

This guide covers everything you need to know about adding instructors to Conductly, viewing and editing their profiles, and managing your teaching team.

Adding a New Instructor​

To add an instructor, navigate to Instructors in the sidebar and click the Add instructor button in the top-right corner.

The creation process has three steps:

Step 1: Basic Information​

Enter the instructor's core details:

  • First Name (required)
  • Last Name (required)
  • Email (required)
  • Phone (optional)

Step 2: Lesson Assignments​

Optionally assign the instructor to one or more lessons. You can skip this step and assign courses later from the instructor detail page.

Step 3: Confirmation​

Review the information and confirm. Once created, the instructor appears in your instructor list with an Active status.

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Adding an instructor to Conductly does not invite them to the platform. When you're ready to give them login access, use Send Login Credentials from their detail page.

tip

After creating an instructor, you can navigate directly to their detail page by clicking the "View instructor" link in the success notification.

Viewing the Instructor List​

The Instructors page shows all of your school's instructors in a sortable, filterable list.

Filtering​

Click the Filter button to narrow down the list by:

  • Name -- Search by instructor name.
  • Status -- Filter by Active, Created, Invited, or Deactivated.
  • Student -- Find instructors who teach a specific student.

Sorting and Grouping​

Click the Display button to change how the list is organized:

  • Sort by: Last updated, Name, or Status.
  • Group by: Status or no grouping.
  • Direction: Ascending or descending.

Keyboard Navigation​

The instructor list supports keyboard shortcuts for fast navigation:

KeyAction
Up/Down arrowsNavigate through the list
EnterOpen the highlighted instructor
SFocus the search field
EscapeClear the current highlight

The Instructor Detail Page​

Click on any instructor to open their detail page. This is your central hub for managing everything about a specific instructor.

Profile Information​

At the top of the page, you'll see the instructor's name and status. Both are editable inline -- just click to make changes:

  • Name -- Click the instructor's name to edit it directly.
  • Status -- Click the status badge to change the instructor's status. Available statuses include Active, Created, Invited, and Deactivated.
warning

Setting an instructor's status to Deactivated immediately revokes their login access -- Conductly signs them out of any active session and blocks them from logging back in until they're reactivated. The other statuses (Active, Created, Invited) are organizational labels only and don't affect login access. No automatic process changes an instructor's status; new instructors start as Active.

Properties Panel​

Below the name, the properties panel shows key information:

  • Courses -- View and manage which courses the instructor teaches. Click to open the course assignment popover.
  • About -- Add or edit a bio for the instructor using a rich text editor.
  • Availability -- Set the instructor's weekly availability as per-day Available and Break blocks. Availability powers online self-booking and the calendar's availability overlay.
  • Lesson lengths -- Choose which lesson durations the instructor offers, from fixed presets: 15, 30, 45, 60, 90, or 120 minutes. These are used for online self-booking.
  • Sessions -- See how many active sessions the instructor has.
  • Students -- View the number of active students.
  • Calendar Color -- Pick a color for the instructor. This color is used on the calendar to visually distinguish their lessons.

Overview Cards​

The detail page includes expandable overview cards for:

  • Students -- See which students the instructor is teaching, with enrollment status and session details. Click "View all" to see the full list with search and infinite scroll.
  • Invoices -- View invoices associated with the instructor's students.
  • Payments -- Track payments related to the instructor's students.

On larger screens, the right sidebar displays:

  • Photo -- Click to upload or change the instructor's profile image.
  • Contact Information -- Edit the instructor's phone number and email address inline.
  • Financial Overview -- See total paid and outstanding amounts.
  • Upcoming Lessons -- View the next scheduled lessons.

Custom Fields​

If your school has added custom fields for instructors (Settings > Custom Fields), they appear in an Additional Information card and are edited inline like any other field. See Custom Fields for how to create and manage them.

Notes and Activity​

At the bottom of the detail page, you'll find two tabs:

  • Notes -- Write internal notes about the instructor. These are only visible to admins and owners.
  • Activity -- View a timeline of changes and events related to the instructor.

Uploading an Instructor Photo​

  1. Open the instructor's detail page.
  2. Click on the photo area (or the initial placeholder) in the sidebar.
  3. Upload an image file.
  4. The photo will appear on the instructor's profile and may be used in other areas of Conductly.

To remove a photo, open the upload modal and click the delete option.

Sending Login Credentials​

You can send login credentials to an instructor so they can access Conductly:

  1. Open the instructor's detail page.
  2. Click the three-dot menu (...) in the header.
  3. Select Send Login Credentials.
  4. Confirm the action.
warning

Sending login credentials will reset the instructor's password. A new password will be generated and sent to their email address. Make sure the instructor's email is correct before proceeding.

Sending credentials does not change the instructor's status -- it only resets their password and emails it to them, along with a login link.

Deleting and Restoring Instructors​

Deleting an Instructor​

You can delete instructors in two ways:

From the detail page:

  1. Click the three-dot menu (...) in the header.
  2. Select Delete Instructor.
  3. Confirm the deletion.

From the instructor list (bulk delete):

  1. Select one or more instructors using the checkboxes.
  2. Click the three-dot menu next to the "Instructors" heading.
  3. Select Delete instructor(s).
  4. Confirm the deletion.
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An instructor with active sessions cannot be deleted. Remove the instructor from all of their active sessions first, then delete them.

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Deleting an instructor performs a soft delete. The instructor's data is preserved and can be restored.

Restoring a Deleted Instructor​

  1. Go to the Instructors page.
  2. Click the three-dot menu next to the "Instructors" heading.
  3. Select Restore instructor(s).
  4. In the drawer that appears, find the instructor you want to restore and confirm.

Saving Instructors as a Group​

You can save a selection of instructors as a reusable group:

  1. Select one or more instructors using the checkboxes, or apply filters to narrow the list.
  2. Click the three-dot menu next to the "Instructors" heading.
  3. Select Save as group.
  4. Name your group and save.

Groups can be used for bulk communications and other actions throughout Conductly. Learn more in the Groups section.