Skip to main content

Assigning Courses to Instructors

Connecting instructors to courses is a key part of setting up your music school in Conductly. This page explains how to assign courses, what happens when you do, and how to manage those assignments over time.

How Course Assignment Works​

When you assign a course to an instructor, you're telling Conductly that this instructor teaches that course. This relationship powers several features:

  • Sessions -- For private lesson courses, assigning an instructor can automatically create a session for that instructor. Sessions are the schedulable units that appear on your calendar.
  • Calendar -- The instructor's lessons show up on the calendar in their assigned color.
  • Student enrollment -- Students are enrolled into specific sessions, which are tied to instructors.
  • Billing -- Financial data flows through the instructor-session-student relationship.

Assigning Courses from the Instructor Detail Page​

The most common way to assign courses is from the instructor's detail page.

For Private Lessons and Programs​

  1. Navigate to the instructor's detail page.
  2. Find the Courses property in the properties panel.
  3. Click the courses button to open the assignment popover.
  4. Search for and select the courses you want to assign. You can assign multiple courses at once.
  5. Click away or close the popover to save your changes.

The changes are saved automatically. You'll see the assigned course names displayed in the Courses property.

tip

When you assign a private lesson course to an instructor, Conductly may automatically create a session for that instructor. This saves you the step of manually creating sessions.

For Group Classes​

Group class instructor assignments work differently. Because group classes are scheduled as events on the calendar, instructor assignment happens there:

  1. Navigate to the instructor's detail page.
  2. Click the Courses button.
  3. You'll see a note explaining that instructor assignment for classes occurs on the calendar.
  4. Click the link to go to the Calendar and assign the instructor when scheduling the class session.
info

This distinction exists because group classes can have different instructors for different occurrences, and the schedule is managed on the calendar rather than at the course level.

Assigning Courses During Instructor Creation​

You can also assign courses when first adding an instructor:

  1. Click Add instructor from the Instructors page.
  2. Fill in the instructor's basic information (Step 1).
  3. On Step 2 (Lessons), select the lessons you want to assign to this instructor.
  4. Complete the creation process.

The selected lessons will be assigned to the instructor immediately after creation.

Assigning Instructors from the Course Detail Page​

You can also manage instructor assignments from the other direction -- starting from a course:

  1. Navigate to Catalog in the sidebar.
  2. Click on the course you want to manage.
  3. Find the Instructors property in the properties panel.
  4. Click to open the instructor assignment popover.
  5. Select or deselect instructors as needed.

This is especially useful when you're setting up a new course and want to assign multiple instructors at once.

Removing Course Assignments​

To remove an instructor from a course:

  1. Open the instructor's detail page (or the course detail page).
  2. Click the Courses (or Instructors) property to open the popover.
  3. Deselect the course or instructor you want to remove.
  4. The change is saved automatically.
warning

Removing an instructor from a course does not automatically delete existing sessions or enrollments. Students who are already enrolled in sessions with that instructor will remain enrolled. You may need to manage those sessions and enrollments separately.

Understanding the Instructor-Course-Session Relationship​

Here's how the pieces fit together:

Course (e.g., "Piano Lessons")
  |
  +-- Instructor A (Ms. Garcia)
  |     |
  |     +-- Session: "Tuesday Piano with Ms. Garcia"
  |     +-- Session: "Thursday Piano with Ms. Garcia"
  |
  +-- Instructor B (Mr. Chen)
        |
        +-- Session: "Wednesday Piano with Mr. Chen"
  • A course is your offering (e.g., "Piano Lessons").
  • An instructor teaches the course.
  • A session is a specific instance -- combining the course, instructor, and typically a schedule.
  • Students enroll in sessions, not directly in courses.
tip

Think of courses as "what you teach," instructors as "who teaches it," and sessions as "when and where it happens."

Next Steps​