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Publishing & Sharing Forms

Once you have designed your form, the next step is making it available to families. Conductly gives you several ways to publish and share your forms.

Publishing a Form​

A form must be published before it can be accessed by the public. Unpublished forms are only visible to you and your team within Conductly.

To publish a form:

  1. Navigate to Forms from the main navigation
  2. Find the form you want to publish
  3. Use the context menu (right-click or the actions menu) and select Publish
  4. Confirm the action in the dialog that appears

Published forms display a green Published badge on the forms list.

Bulk Publishing​

You can publish or unpublish multiple forms at once:

  1. Select forms using the checkboxes on the forms list
  2. Use the bulk action to publish or unpublish all selected forms simultaneously
warning

When you unpublish a form, anyone who visits its link will no longer be able to access it. Make sure you are ready before unpublishing a form that has been shared.

Every published form has a unique public URL you can share directly with families. The URL pattern is:

https://yourschool.conductly.com/schools/{organization}/forms/{form_id}

Where {organization} is your school's identifier and {form_id} is the unique ID of the form.

To find the form's link:

  1. Open the form from the forms list
  2. The form's link is displayed on the form detail page
  3. Click the link icon or copy button to copy the URL to your clipboard

Where to share the link:

  • Email newsletters and campaigns
  • Social media posts
  • Text messages to families
  • Your school's website as a standard link
  • Printed materials with a QR code linking to the URL

Embedding Forms on Your Website​

Conductly provides an embed code that lets you place your form directly on your own website. This gives families a seamless experience without leaving your site.

To get the embed code:

  1. Open the published form from the forms list
  2. Look for the embed code option on the form detail page (indicated by a code bracket icon)
  3. Copy the embed code
  4. Paste it into your website's HTML where you want the form to appear

The embedded form renders within an iframe on your website and functions exactly like the standalone form.

tip

Embedding a form on your school's website is a great way to capture prospective families from visitors who are already browsing your site. Place it on your "Contact Us" or "Register" page for maximum visibility.

Linking Forms to Store Products​

Forms can be linked directly to products in your Online Store. Instead of a standard "Add to Cart" button, the product will display a custom button that directs families to complete the form.

To link a form to a store product:

  1. Navigate to your Store Admin view
  2. Click on the product you want to link
  3. Click the gear icon next to the Button Configuration section
  4. Select Ask students to complete form
  5. Choose the form from the dropdown
  6. Optionally customize the button text

When families click the button on the product page, they are taken to the linked form rather than the checkout flow.

This is useful for:

  • Interest forms for new programs
  • Audition applications for selective ensembles
  • Waitlist registration when classes are full
  • Collecting additional information before enrollment

See Managing Products for more details on button configuration.

Unpublishing Forms​

To take a form offline:

  1. Navigate to Forms from the main navigation
  2. Find the published form
  3. Use the context menu and select Unpublish
  4. Confirm the action

Once unpublished:

  • The form's direct link will no longer work for new visitors
  • The embed code will stop displaying the form
  • Any store products linked to this form will still show the button, but families will encounter an error when clicking it
note

Unpublishing a form does not delete any previously submitted responses. All existing response data is preserved and can still be viewed in Conductly.

Success and Error Pages​

When a family submits a form:

  • Success page -- After a successful submission, families see a confirmation page thanking them and letting them know their response was received
  • Error page -- If something goes wrong during submission (such as a network error), families see an error page with guidance on what to do next

These pages are handled automatically by Conductly.

Best Practices​

  • Test before sharing -- Fill out your form yourself to verify it works as expected before sending it to families
  • Use descriptive form names -- A name like "2026 Fall Piano Registration" is much clearer than "Form 1" when managing multiple forms
  • Keep forms focused -- Shorter forms get higher completion rates. Only ask for information you truly need
  • Map fields to CRM -- Take advantage of CRM field mapping so that form responses automatically create and populate student/guardian records
  • Monitor responses -- Check your form responses regularly so prospective families do not go cold. See Managing Responses