Earnings & Payroll Overview

Conductly automatically calculates instructor compensation based on the lessons they teach. Instead of manually tracking hours and calculating pay, you set up rules once, and Conductly handles the math. Earnings are calculated once daily and can be exported for payroll processing whenever you're ready.

How Earnings Work

At a high level, the earnings system works like this:

1. You define payroll rules at Settings > Payroll that determine how instructors are paid (e.g., Flat hourly rate, Percentage of revenue, Flat amount per meeting).
2. Instructors teach lessons that are tracked on the Conductly calendar.
3. Conductly calculates earnings automatically once each day for the previous day's lessons — the Earnings page notes "Calculated daily at 7:00 AM EST".
4. You review and export the earnings for payroll processing through your payroll system.

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Conductly calculates earnings and generates records, but it does not directly pay instructors or integrate with payroll providers. You export the calculated earnings data and process payments through your existing payroll system.

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The Earnings page is visible to owners and admins only — instructors cannot view their own earnings in Conductly.

Trigger Types

Earnings in Conductly are generated by one of two trigger types. The trigger is determined automatically by the rule type — you don't configure it yourself.

Per-Meeting (Occurrence-Based)

With occurrence-based rules, an earning record is created for each lesson the instructor teaches. The amount is calculated from the specific lesson — its duration (Flat hourly rate), the student count (Amount per student), or a fixed amount (Flat amount per meeting).

Best for:

• Schools that pay instructors per lesson taught
• Hourly-rate compensation
• Class-size-based pay

Revenue-Based (Billing Cycle)

With the Percentage of revenue rule, earnings are calculated when a billing cycle is processed. The instructor receives a percentage of the revenue generated from their students' billing.

Best for:

• Schools that pay instructors a share of student tuition
• Commission-style compensation models

The Rule Hierarchy

All payroll rules — the organization default and every override — are created in the same place: Settings > Payroll, using the New payroll rule button. A rule with both the Instructor and Session fields left blank is your organization-wide default; filling in one or both fields turns it into an override.

Conductly uses a layered system to determine which rule applies to a given lesson. The most specific match wins:

Instructor + Session  >  Session  >  Instructor  >  Organization Default
    (most specific)                                  (least specific)

1. Organization Default — A rule with Instructor and Session left blank. The baseline for all instructors.
2. Instructor Override — A rule with only an Instructor selected. Applies to everything that instructor teaches.
3. Session Override — A rule with only a Session selected. Applies to everyone teaching that session.
4. Instructor + Session Override — A rule with both selected. Applies only when that instructor teaches that session, and beats all other rules.

This hierarchy gives you flexibility. You can set a simple default for most instructors and then customize for specific people or situations without affecting everyone else.

tip

Most schools start with an organization default and only add overrides when specific instructors or sessions have different compensation arrangements.

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The "Payroll Setup" panel on a course's detail page is read-only — it shows which rules apply, but all rule creation and editing happens at Settings > Payroll.

What Gets Tracked

Each earning record in Conductly captures:

Field	Description
Instructor	The instructor who earned the compensation
Amount	The calculated payment amount
Calculation Method	Which payroll rule type was used (hourly, percentage, flat, etc.)
Linked Lesson or Billing Cycle	The specific lesson occurrence or billing cycle that triggered the earning
Date	When the lesson was taught or the billing cycle was processed

There is no status field on earnings. Instead, the list shows Voided and Manual badges on individual records, and the page is split into Active and Archived tabs.

Substitute Instructors

When a substitute teaches a lesson in place of the regularly assigned instructor, the earning goes to the instructor who actually taught the lesson — not the one originally assigned. Conductly handles this automatically based on the calendar record.

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Make sure substitute assignments are recorded on the calendar before the daily earnings calculation runs. This ensures the correct instructor receives credit.

Getting Started

• Payroll Rules — Learn about the different rule types and how to set them up.
• Managing Earnings — View, export, and manage individual earning records.