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Calendar & Scheduling Overview

The calendar is the central hub for managing your music school's schedule. Every private lesson, group class, and event lives here, giving you and your team a clear picture of what's happening at your school at any given time.

What You Can Do with the Calendar​

  • View your entire schedule across all locations, instructors, and students
  • Create and manage events including private lessons, group classes, and general events
  • Set up recurring events that repeat weekly, biweekly, or on a custom schedule
  • Filter and group your calendar to see exactly what you need
  • Navigate quickly between days, weeks, and months

Event Types​

Conductly supports three types of calendar events, each designed for a specific purpose:

Private Lessons​

One-on-one lessons between an instructor and a student. When you create a private lesson, you assign a specific student, instructor, location, and time slot. Private lessons are typically tied to a course session for billing purposes.

Group Classes​

Classes with multiple students and one or more instructors. Group classes are connected to a course and can have a maximum number of participants. You can track enrollment and see at a glance how many spots are available.

General Events​

Everything else -- staff meetings, recitals, open houses, practice sessions, or any other event you want on the calendar. General events are flexible and do not require a student or course assignment.

Getting to the Calendar​

Click Schedule in the sidebar navigation to open the calendar page (the page itself is titled "Calendar"). From here, you can:

  1. Switch between views -- Choose Day, Week, Month, or List view depending on how you want to see your schedule.
  2. Navigate through time -- Use the arrow buttons to move forward and backward, or click Today to jump back to the current date.
  3. Filter your view -- Click the Display button to filter by location, instructor, student, or instrument.
  4. Create new events -- Click the Schedule button in the top right to create a new lesson, class, or event.
tip

Use keyboard shortcuts for faster navigation. Press the left arrow and right arrow keys to move between periods in Day, Week, and List views.

How Events Appear on the Calendar​

Events are color-coded based on your school's Color events by setting -- by instructor (the default), by location, or by category. See Calendar Settings to change it. Each event block shows key information like the event name, time, instructor, and location.

  • Click an event to open a quick-view popover with essential details
  • Click "Edit" in the popover to open the full event form for detailed changes
  • Deleted occurrences of recurring events are removed from the calendar entirely -- you will see a gap in the schedule, not a crossed-out entry
info

The calendar always displays times in your school's timezone, set in Settings > School Information. Times are not adjusted per user -- every team member sees the same times, no matter where they are viewing from.

Next Steps​