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Closed Dates & Holidays

Every music school has days when lessons do not happen — holidays, school breaks, teacher in-service days, and more. Conductly lets you define closed dates that automatically recur every year and remove scheduled events from the calendar for that day.

What Are Closed Dates?​

Closed dates are specific days (month and day) that you mark as days your school is not operating. Common examples include:

  • National holidays — Christmas Day, Thanksgiving, Independence Day
  • School breaks — Spring break, winter break, summer break
  • Staff days — Teacher training, planning days

:::warning Closed dates affect your calendar automatically When you add a closed date, Conductly does two important things:

  1. The date recurs every year automatically. Once you add December 25 as a closed date, it will be treated as closed every December 25, every year. You do not need to re-add it each year.
  2. Scheduled events are removed from the calendar for that day. Any lesson, class, or session that would have occurred on a closed date is automatically removed from the calendar. Instructors will not see those lessons, and students will not be billed for per-lesson charges on that day. :::

Managing Closed Dates​

Closed dates are managed from the Settings area, not directly from the calendar.

Getting to Closed Dates​

  1. Click Settings in the sidebar navigation.
  2. Click Closed Dates in the settings menu.

You will see a table listing all of your school's configured closed dates, showing the date, name, and description for each.

Adding a Closed Date​

  1. Navigate to Settings > Closed Dates.
  2. Click the Add closed date button.
  3. A drawer will open with the following fields:
FieldDescriptionRequired
MonthThe month of the closed dateYes
DayThe day of the monthYes
NameA descriptive name (e.g., "Christmas Day", "Spring Break - Day 1")Yes
DescriptionAdditional details about the closure (optional)No
  1. Select the month and day from the dropdown menus.
  2. Enter a name that clearly identifies the reason for the closure.
  3. Optionally, add a description with any additional information your team should know.
  4. Click Add Closed Date to save.
note

You only pick a month and day, not a year. This is because closed dates recur every year. If you need to mark a one-time weather closure, you can still add it — just remember to delete it after the date passes to prevent it from recurring next year.

Adding a Multi-Day Closure​

For closures spanning multiple days (for example, a week-long spring break), add each day as a separate closed date entry. Name them clearly (e.g., "Spring Break - Monday", "Spring Break - Tuesday") so you can identify and remove them later if needed.

Editing a Closed Date​

  1. Navigate to Settings > Closed Dates.
  2. Find the closed date you want to edit in the table.
  3. Right-click the row (or use the context menu) and select Edit.
  4. The edit drawer will open with the current values pre-filled.
  5. Make your changes and click Save Changes.

Deleting a Closed Date​

To stop a date from recurring every year, delete the closed date entry.

  1. Navigate to Settings > Closed Dates.
  2. Find the closed date you want to remove.
  3. Right-click the row (or use the context menu) and select Delete.
  4. A confirmation dialog will appear asking you to confirm the removal.
  5. Click Remove to delete the closed date.

Events scheduled for that date will resume appearing on the calendar from the point the closed date is removed.

Effect on Billing and Make-Up Credits​

For per-lesson billing plans: Students are not charged for lessons on closed dates. The lesson is removed from the invoice calculation entirely.

For fixed-tuition billing plans (Pay in Full, Payment Plan, Subscription): The total tuition is not reduced by closed dates. If a school takes 10 days off in a year but still charges the full annual tuition, the effective per-lesson rate is higher for the lessons that do happen. This is the standard model for schools with a fixed curriculum.

If you want to offer make-up lessons for closed dates, create make-up credits for affected students manually via the credits system. See Credits & Scholarships for details.

Tips for Managing Closed Dates​

tip

Add recurring holidays once. Because closed dates recur yearly, you only need to add holidays like Thanksgiving and Christmas once. After the first time you add them, they're permanent until you delete them.

tip

Use descriptive names. Instead of just "Closed", use names like "Thanksgiving Break" or "Winter Holiday" so your team immediately understands why the school is closed on that day.

tip

Use the description field for staff notes. The description is a great place to add context like "Office open for admin work" or "Building closed -- no access" to help your team plan accordingly.

Searching and Filtering Closed Dates​

The Closed Dates table in Settings includes a search bar that lets you filter by date or name. Use this to quickly find a specific closed date when you have many entries configured.