Calendar Views
Conductly offers four different calendar views so you can see your schedule the way that works best for you. Switch between views at any time -- your filters and position are preserved as you navigate.
Switching Between Views
To change your calendar view:
- Click the view selector dropdown in the top-right area of the calendar header (it shows the current view name, like "Month" or "Week").
- Select Day, Week, Month, or List from the dropdown.
On mobile, tap the three-dot menu in the top-right corner to access view options and display settings.
Day View
The Day view shows all events for a single day, arranged in time slots from morning to evening. This is the most detailed view and is ideal for seeing exactly what is happening hour by hour.
Best for: Checking a specific day's schedule, spotting open time slots, and managing a busy day.
- Events are displayed as blocks within their time slots
- Overlapping events are shown side by side
- Click any empty time slot to start creating a new event at that time
Week View
The Week view shows a full seven-day week at a glance, with each day displayed as a column. You can see the flow of the entire week and quickly identify busy and open periods.
Best for: Planning the week ahead, balancing instructor workloads, and getting an overview of weekly patterns.
- Each day of the week appears as a vertical column
- Events appear as blocks within their day columns
- Click any empty time slot in any day to create a new event
Month View
The Month view provides a bird's-eye view of the entire month. Events appear as compact entries within each day cell. When a day has more events than can be displayed, a "+X more" link appears so you can expand the full list.
Best for: Long-range planning, spotting scheduling patterns, and getting a high-level overview of the month.
- Click an open area of a day cell to start creating an event on that date (a quick event editor appears -- it does not switch you to Day view)
- Closed dates are visually marked on the calendar
- Great for identifying busy weeks and planning around holidays
- On mobile, tap a day to see its events listed below the calendar, then tap an event to open it for editing
List View
The List view displays events as a chronological, scrollable list. Each event appears as a row with key details like time, instructor, location, and students. This is the most information-dense view and works well for reviewing or printing schedules.
Best for: Reviewing schedules in detail, printing a day's schedule, bulk actions, and working with filtered results.
- Events are listed in chronological order
- Use the Select all button to select multiple events at once
- With events selected, use the Actions menu to:
- Delete events in bulk
- Assign make-up credit to the students on the selected events (do this before deleting lessons you are cancelling -- deleted occurrences can no longer be selected)
- Email participants for the selected events
- Group events by location or instructor for organized printing
The List view is your best option when you need to print a schedule. Filter by instructor or location, then use your browser's print function for a clean, readable printout.
Navigating Through Time
Regardless of which view you are in, the navigation controls work the same way:
| Control | What It Does |
|---|---|
| Left arrow button | Move to the previous period (previous day, week, or month) |
| Right arrow button | Move to the next period (next day, week, or month) |
| Today button | Jump back to today's date |
| Left/Right arrow keys | Keyboard shortcut for previous/next (Day, Week, and List views) |
The current period is shown in the calendar header. For example, in Month view you will see "April 2026", and in Day view you will see "April 8, 2026" along with the day of the week.
Filtering Your Calendar
The Display button in the calendar header opens the filter panel, where you can narrow down which events appear on the calendar. This is especially useful if your school has multiple locations or many instructors.
Available Filters
| Filter | Description |
|---|---|
| Location | Show only events at specific locations or rooms |
| Instructor | Show only events for specific instructors |
| Student | Show only events involving specific students |
| Instrument | Show only events for specific instruments |
| Date range | Set a start and/or end date to limit the date range |
| Time range | Set a start and/or end time to limit events by time of day |
How to Apply Filters
- Click the Display button in the calendar header.
- Use the search fields to find and select locations, instructors, students, or instruments. You can select multiple values for each filter.
- Optionally, set date and time range constraints.
- Click Apply filters to update the calendar.
Active filters appear as badges below the calendar header. Click the X on any badge to remove that individual filter.
To clear all filters at once, open the Display panel and click Reset all.
You can combine multiple filters. For example, filter by a specific instructor and a specific location to see only that instructor's events at that location.
Instructor Availability Overlay
The Show instructor availability toggle, also in the Display menu, overlays each instructor's weekly availability onto Day and Week view, and onto the By Instructor day board described below -- see Availability on the instructor's profile. The color used for the overlay is set at Settings > Calendar > Instructor Availability Background.
At a school with more than one location, a block limited to one building or room labels its shaded band with that location's name, on its own line under the block's usual time label. A block left on Any location shows exactly as it always has. Filtering the calendar to one or more locations (see Filtering Your Calendar above) also filters the overlay -- only bands that apply at a filtered location shade in, a building's block shades under a filter for one of its rooms, and a block with no location always shades regardless of the filter.
With the overlay on, an instructor's approved time off also draws as a slate-grey striped band under them in Day and Week view, labeled "Time off" (or "Time off · 2pm – 5pm" for part of a day). Month view never shows it. The By Instructor day board shows the same approved time off too, but only while this overlay is on -- as a labeled chip in the "All day" strip above the timeline, rather than a striped band -- see below. A lesson already scheduled over a time-off band or chip stays visible; it's informational only and never hides or cancels anything.
Buffer Time Bands
A room with Buffer Time set draws a teal, diagonally-hatched band hugging each event booked there -- showing the turnover time reserved immediately before and/or after it, based on the room's placement setting. This only appears in Day and Week view; Month and List view never show it.
Bands ten minutes or longer are labeled (for example, "15m buffer"); shorter bands show no caption to avoid crowding the grid. The band is purely informational -- you can't click, drag, or resize it, and it never blocks or hides anything else on the calendar. It's visually distinct from the "Time off" band above: buffer bands always use the same teal color and a different hatch angle, regardless of which room or instructor is involved.
Quick Views: The Day Board
The Display menu's Quick Views buttons jump straight to a day board -- your whole team's (or every room's) day, laid out as one column per instructor or location, side by side on a shared time axis.
To open it:
- Click the Display button in the calendar header.
- Under Quick Views, click By Instructor or By Location.
- Click Apply filters.
This switches you to List view on the Day range, grouped into the board. You can reach the same layout by hand: switch to List view and the Day range, open Display, and under Grouping choose Group by Instructor or Group by Location with orientation set to Vertical.
What's on the board
- Every instructor or location gets a column by default, even ones with nothing booked that day -- which is what you need when you're checking who's free. A toggle next to the date, labeled All teachers (or All rooms on the location board), turns this off to show only columns that have events.
- Instructor columns sort by last name (for example "Bagley, Gosia"), the order you'd look someone up in. Location columns sort by name.
- The timeline fits the day. Rather than a fixed range, the time axis stretches to cover the day's earliest and latest events (with a 6-hour minimum), so a light day doesn't leave empty space at the top and bottom.
- A red line marks the current time when you're viewing today.
- Compact / Comfortable, a toggle in the toolbar, controls how much detail each event card shows. Comfortable cards add the event's duration and room; Compact cards show just the time. Your choice is remembered the next time you open the board.
- Cards also show an attendance dot once attendance has been marked, using the same colors as Month view.
- Click any event to open it -- the usual event popover, with everything you'd do to it: edit, mark attendance, email, text, or find a substitute.
- Click an empty spot in a column to start booking a new event there -- the time comes from where you clicked, and the instructor or location is filled in for you.
- School closures appear in an "All day" strip above the timeline instead of inside it, so they never crowd out the hours you're looking at -- this always shows, on either board. On the By Instructor board, an instructor's approved time off shares that strip, but only while Show instructor availability (below) is turned on -- Conductly loads time off together with that overlay, so with it off the strip carries closures alone.
Looking for who's free? Open the By Instructor board, turn on All teachers, and scan for the emptiest column.
With Show instructor availability also turned on, each instructor's working hours shade in behind the lessons in their column on the By Instructor board -- see Instructor Availability Overlay above. An instructor with no working hours configured is left unshaded rather than looking unavailable; set their hours from the instructor's profile if you want the shading to reflect them. Shading only applies to the By Instructor board -- location columns don't shade, since availability is set per instructor, not per room.
The row layout
The Display menu's Grouping section also offers the layout the day board replaces for everyday use: set orientation to Horizontal for one row per instructor or location, stacked down the page, each row scrolling through the day left to right instead of top to bottom. It suits a printable table better than the board does, but it doesn't have the Compact/Comfortable toggle, the All teachers/All rooms toggle, the current-time line, or click-to-book -- clicking only opens existing events.
To remove grouping entirely, open Display and set Grouping back to No Grouping.
Timezone Support
Conductly displays all event times in your school's configured timezone -- the one set in Settings > School Information. There is no per-user or local-timezone conversion: a lesson at 3:00 PM shows as 3:00 PM for everyone, even for team members viewing the calendar from a different timezone.
If event times look off, check that your school's timezone is set correctly in Settings > School Information.